Please note the deadline to approve hours for employees paid bi-weekly in the time reporting tool (TRT) on HR Self-Serve is now Wednesday. All other payroll deadlines remain unchanged. Please remember that timely approvals help ensure people are paid accurately and on-time.

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Ontario personal 2026 TD1 form:

Federal personal 2026 TD1 form:

If you choose to update your TD1 form, please submit the completed form to askUSC@yorku.ca. If an updated TD1 form is not submitted, your most recent TD1 submission will be used to calculate your 2026 payroll tax deductions.

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Employees must have an Employee Passport 91ÑÇÉ« account to access HR Self-Serve. If you do not have a Passport 91ÑÇÉ« account, setting one up is easy. Clear instructions can be found here: Passport 91ÑÇÉ« | UIT

For additional help:

Email: askit@yorku.ca

Phone: 416-736-5212, option 1

Alternatively, the Canada Revenue Agency (CRA) will make your slip available through your CRA account:

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Here’s what you need to know:

Employment T4 / T4A Slips Are Available on HR Self-Serve: Your T4 / T4A slip for the 2024 taxation year will be available on or before February 28 on HR Self-Serve () accessed through your Employee Passport 91ÑÇÉ«.

Important for First-time Users:

• If you have never logged into HR Self Serve you need to do so before December 31, 2024.
• Setting Up a Passport 91ÑÇÉ« Account: Anyone who does not have an Employee Passport 91ÑÇÉ« account will first need to create one in order to access HR Self Serve. Instructions can be found here /uit/faculty-and-staff-services/passport-york/#new-employees.
• If you have difficulty setting up your Passport 91ÑÇÉ« account, please email askit@yorku.ca or call 416-736-5212, option 1.

T4 /T4A slips will be mailed to the home address on file of people who are no longer employed by 91ÑÇÉ« or are on a leave of absence when issued in February.

Need Help? If you have any questions or concerns about accessing your T4 / T4A slip or pay statements, please email hrhelp@yorku.ca or leave a voice message at 416-736-5212, option 4.

Thank you for your attention to this important update and for contributing to our sustainable future.

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Eligible employees may request a T2200 in consultation with their Executive Officer (or equivalent designated role) for approval and signature. This process aligns with the need to verify employees’ individual circumstances.

Employees should reach out to their Executive Officer (or equivalent designated role) for assistance.

are posted on the CRA website.

For further assistance please contact hrhelp@yorku.ca.

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The revised survey will be administered through HR Self-Serve. Employees will therefore be able to log into HR Self-Serve at any time, using their Employee Passport 91ÑÇÉ« account, to update their self-identification responses, in the same way they would update any of their other personal information in HR Self-Serve.

Employees will need to use their Employee Passport 91ÑÇÉ« account to log into HR Self-Serve. For those employees who do not currently have an Employee Passport 91ÑÇÉ« account, you can access instructions to set up your account here: Passport 91ÑÇÉ« & Manage My Services | University Information Technology (UIT) (yorku.ca)

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All expense reimbursements and other non-payroll payments issued by Finance will now be made by direct deposit into the respective bank account used for payroll deposits. This change eliminates the separate manual form, thus reducing administrative effort and resulting in simpler and faster expense reimbursements. Once faculty, instructors and staff are migrated to direct deposit for expense reimbursements, they will be notified via email when any future payments are made.

This new change affords employees the convenience and benefits of updating their banking information for payroll deposits and expense reimbursements in a single process. Banking information provided in HR Self-Serve will be transferred securely and electronically on a nightly basis to the Finance system.

For further information, please refer to the Frequently Asked Questions here.

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If you don't have an Employee Passport 91ÑÇÉ« account yet, click on  the hyperlink to the left ("How do I obtain an Employee Passport 91ÑÇÉ« Account") or go to:   http://staff.computing.yorku.ca/faculty-staff/passwords-passport-york-access/

The post Why You Need An Employee Passport 91ÑÇÉ« Account? (click for more) appeared first on HR Self Serve.

• Change your home address
• View and Print your direct deposit advices
• View your benefits
• Review your training history
• Update your preferred name (and pass the new name to other 91ÑÇÉ« U systems  including outlook)
• Update your emergency contacts

Visit the page for Job Aids on these and other functions, online training and resources.

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