Storage | UIT /uit Mon, 11 May 2026 18:37:00 +0000 en-CA hourly 1 https://wordpress.org/?v=6.9.4 Microsoft 365 License Change for Offboarded Staff /uit/2026/05/microsoft-365-license-change-for-offboarded-staff/ Mon, 11 May 2026 17:44:17 +0000 /uit/?p=40007

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Service Advisory

Important Notice: Microsoft 365 Licence Change for Staff No Longer Employed at 91ÑÇÉ«.Ìý

As part of 91ÑÇɫ’s ongoing commitment to responsible resource management, UIT will be downgrading the Microsoft 365 licensing for staff who are no longer employed at 91ÑÇÉ«.

Overview:

All offboarded and inactive Staff accounts with A3 licences will be converted to A1 licences starting May 11, 2026.

  • Accounts will be downgraded to the free A1 licence type.
  • No Impact expected as the users are no longer active employees.
  • Managers who have been granted access to departed staff will retain their existing access, ensuring continued oversight and data management.

Learn More:

Detailed information about the differences between A1 and A3 licenses can be found on the UIT website: /uit/faculty-and-staff-services/microsoft-365-for-faculty-and-staff/#license

Thank you for your understanding as we optimize our Microsoft 365 environment.

Contact
IT Client Services at askIT@yorku.ca or 416 736 5800

PRIVACY POLICYÌý´¥ÌýVISIT WWW.YORKU.CA
This email was sent by: 91ÑÇÉ«, 4700 Keele Street, Toronto, Ontario M3J 1P3

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]]> Microsoft 365 License Change for Offboarded Staff /uit/2026/05/microsoft-365-license-change-for-offboarded-staff-2/ Mon, 11 May 2026 17:44:17 +0000 /uit/?p=40008

A picture containing text Description automatically generated

Service Advisory

Important Notice: Microsoft 365 Licence Change for Staff No Longer Employed at 91ÑÇÉ«.Ìý

As part of 91ÑÇɫ’s ongoing commitment to responsible resource management, UIT will be downgrading the Microsoft 365 licencing for staff who are no longer employed at 91ÑÇÉ«.

Overview:

All offboarded and inactive Staff accounts with A3 licences will be converted to A1 licences starting May 11, 2026.

  • Accounts will be downgraded to the free A1 licence type.
  • No Impact expected as the users are no longer active employees.
  • Managers who have been granted access to departed staff will retain their existing access, ensuring continued oversight and data management.

Learn More:

Detailed information about the differences between A1 and A3 licenses can be found on the UIT website: /uit/faculty-and-staff-services/microsoft-365-for-faculty-and-staff/#license

Thank you for your understanding as we optimize our Microsoft 365 environment.

Contact
IT Client Services at askIT@yorku.ca or 416 736 5800

PRIVACY POLICYÌý´¥ÌýVISIT WWW.YORKU.CA
This email was sent by: 91ÑÇÉ«, 4700 Keele Street, Toronto, Ontario M3J 1P3

This email is viewed best in Microsoft Outlook for web

Ìý

]]> New Microsoft 365 Storage Limits (March 31, 2025) /uit/2025/03/new-microsoft-365-storage-limits-march-31-2025/ Mon, 31 Mar 2025 13:55:58 +0000 /uit/?p=38049

Effective Monday, March 31, Microsoft is implementing a storage limit for Microsoft 365 across OneDrive, SharePoint and Exchange email for all educational institutions, including 91ÑÇÉ«. This means that faculty, staff and students will have limits on the amount of space available for storing files and information.

 New storage limits for faculty and staff  

  • OneDrive: 200 GB 
  • Teams/SharePoint: 1 TB per site 
  • Exchange/Outlook: No change to existing quotas, but a new archiving policy will automatically move emails over two years old to an archive mailbox.

 Email Archiving Feature

The new archiving policy will help manage your email storage by automatically moving emails older than two years to an archive mailbox. Archive mailboxes do not count towards your storage quota and are easily accessible on Windows, Mac, and Outlook Web Access (OWA). This means you can keep your older emails without worrying about them taking up your primary storage space. For more information on accessing your email online archive mailboxes, please refer to the following link from Microsoft Support. . .

New storage limits for students

 OneDrive: 50 GB 

  • Teams/SharePoint: 1 TB per siteÌý
  • Exchange: /Outlook: No change to the existing email storage quota.

 Next steps

Most people will be unaffected by this change. Nonetheless, you are encouraged to review your storage to understand how much you are using and delete or archive files no longer in use (see link below for more details). Anyone who is over the quota will be contacted directly.

 Once the new limits are in place, the system will send a warning notice to anyone who is using 90 per cent of their storage capacity and a second warning when their storage is full. Anyone who exceeds their storage capacity (OneDrive, Teams and Outlook) will not be able to add new files until they have removed or deleted content.

 What if I need more storage? 

 We understand this transition may be challenging. Additional paid storage options are available for users with higher storage needs.

Provider 500 GB (Standard) 1 TB (Medium) 2 TB (Large) 5 TB (Extra Large) 
YU M365 (Microsoft) $250  $500  $1,000 $2,500 

Note: these are annual prices with a minimum one-year commitment.  

Learn more

Learn how to manage your OneDrive storage through this helpful guide: Managing Your OneDrive Storage.

 Contact

Please direct any questions or concerns to USC Client Services at askit@yorku.ca or 416 736 5800.

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