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Warning Text’?’ џ Warning Text џџџ%ŽXŽTableStyleMedium2PivotStyleLight16’т8џџџџџџџџџџџџ€€€€€€€€€РРР€€€™™џ™3fџџЬЬџџffџ€€fЬЬЬџ€џџџџџџ€€€€€џЬџЬџџЬџЬџџ™™Ьџџ™ЬЬ™џџЬ™3fџ3ЬЬ™ЬџЬџ™џfff™–––3f3™f333™3™3f33™333\џџџ`… BWorkback Schedule…гtSheet3ššЃЃŒСС5ъќ wS TARGET DATESTATUSACTION RESPONSIBILITYNOTESDAY OF THE EVENT POST EVENTCompile guest list  Event Planning Checklist Book venueConfirm event date and time6Confirm type of event (reception, lunch, dinner, etc.)Develop budgetConsider anticipated attendanceCreate communications planCreate event strategy briefDetermine AV requirements=Complete President's participation request form if applicable&Confirm host/senior admin availability Confirm MC Create and send invitation$Determine how RSVPs will be receivedDetermine dщcor Flowers, banners, posters, linenContact Security6Security will assess to determine if they are requiredFMic, speakers, video, photography, webcast, lights, stage, techniciansDetermine and confirm speakersCreate a rollout/agenda#Include all details on day-of event.Yfile, external media, invitations, promotionsSource and confirm cateringSelect entertainment!Recommend 3-4 minutes per speaker!Consider student groups or alumni!Select and purchase speaker giftsKConsider portability for those travelling, use the Bookstore for 91бЧЩЋ itemsLSend 6 weeks prior to event, may also want a save the date, electronic/printCreate nametags/place cards)Determine staffing needs for day-of eventCreate directional signageArrange for parking(Parking passes, complimentary/guest paidConfirm catering3Send rollout to all speakers/MC/hosts/event sponsorIInclude any rentals required, liquor license (The Underground), coat rackJEmail, Mach form, online registration, phone, collect dietary restrictions Accessible10 weeks12 weeks8 weeks6 weeks4 weeks7 weeks5 weeks1 week Set up roomSet up registration@Nametags, place cards, attending list as well as full guest listBring copies of rolloutSend Yfile storyF** Use this list as a guide to create a critical path for your event**lCheck nearby washrooms for cleanliness and location so that staff can provide direction to guests when askedday ofpostBReview roles and responsibilities prior to the event with the team4being cognizant of sustainability, do not overprint.VReview accessbility and dietary requirements for guests, review with staff and catererEnsure staff are briefed on Indigenous protcol and a tobacco pouch has been prepared if an Elder or Knowledge Keeper is speaking ~Check routes from the parking and transit into the space to ensure that wayfinding signage is appropiate and helpful to guestsSCheck to make sure parking spots have been set aside for VIP guests (if applicable)@Confirm location of fire extinguishers, emergency exits, and AEDcBrief speakers on the rollout upon arrival to ensure that everyone is comfortable with the program.8Review the security plan and arrangement (if applicable)2Review catering arrangements against the contract qReview the rollout with onsite contractors - photographers, vendors etc. to ensure they are updated and prepared.2If a coat check is arranged, ensure it is staffed.,Test any sound/video/powerpoint presentationRIf background music or a musician is arranged, ensure they are prepared and ready.1Check in on client occasionally during the event."If desired, issue thank you notes.Prepare post-event survey.џZb4 в4|І5PА6Zњ7ЄV9Т:l;Сl<Ќ>V ђ@œ cc––Bх››ŒŒ ZOЭЩ 4dKn=t  dќЉёвMbP?_*+‚€%џСƒ„&а?'а?(ш?)ш?M \\PACAEMBU\UIT-VPADV-WOB159-YUмќCџ€ъ odXXLetterџџџџDINU"и  шHлА4R и SMTJШ шIUPH$xœэ›AkAЧџлH)VЈаЃAДш% „R­(kВ5ЅЉЎQiKуЁЄгZ‰ Д 9ъЁˆ_СPПDŽ~ЏтAСа›7{i§ЯšM6išѕ 6џпђіЭМy“XіН™ [ВžŸЛ !C”V HDЪЏерžhњY‡СK^[8{g+#РaлјиŽгЁуќ’XЦ&*ƒЇa|ёЁч/Фр’Іјr˜jЕZS?OtщёЗВzЄхѕИq;ѓгPLТВ92yd(.r”ћqCˆSЧ->їW\]U№+д(сvП'%Na,кcSgXВqhŒњbЃ!ZЖmЁ_hЖGIќ!„Ђa)sхS V?Я(›§ž–B ,іьУ.ячƒНшwІл”5юM“№PЅЭ0f !DљJљqЎUџFIЕъћ dЃэѕУH§ЛЕѕЈлџ?эˆЉ–L9eЊІawN@:Я[тЮ_Z“>гœc7Q„DёuоWИЮNb†‘НЬ(ОЭђUFє)Lт§КEќдkнаУЖUh/ЖйЏГ‘Йa‘уyШ#”НS'vYƒЭпиц№ЄпBќЬњn&[XШ>Кч>ЮИўь…щ3oгuяЭЇ/SуЇчŽtиxџygтЇїюЪонѓеО7чzПЫO !„B!„mдп(]Š§КG ПŽ€Q<КЁ"dXX333333г?333333г?œ&œ43U} ’ F} лF} $1C} \} ’?F} ’ FColumn A4џџџUY@џ€_џџџ J@ J@ J@ J@ J@J@J@J@J@J@J@JР_џџ@џџ€_џJР_џџўџ§ A BО DE§ G>AО DEО ABО DE§ H§ H§ I§ I§ J§ K2L§ M О @N§ K2L§ M@§ NО F§ K1L§ M О @N§ K1L§ M @§ N§ K1L§ M @§ N0§ K3 L§ MО @N§ K3 L§ M @§ N§ K3 L§ OО @R§ T3 L§ OО @`^^§ K3 L§ O P§ Q"§ K3L§ O @§ N.§ K3L§ O!P§ Q#§ K6L§ O@§ N/§ § K4L§ O@§ R§ K4L§ O@§ R§ K4L§ O@§ N&§ K7L§ O@§ NО F§ K5L§ O@§ N§ K5L§ O$P§ Q%§ K5L§ O*@§ N+§ K8L§ ]'О PQ§ K8L§ ])ОPQF§ T8L§ O(ОPa^_§ K8L§ O,ОPQF§ K8L§ O-О PQО VW§ XО YZ§ i@b§ eBО cb§ j@f§ d9О @UзDЄ l&&F4L4>>4>48>>>L>>>L>>>48884*4 џ!џ"ў#§$§%ў&ў'ў(ў)џ*џ+§,џ-џ.ў/џ0џ1џ2џ3џ§ j@ f§ d: @§ U;§ !i@!f§ !d<!@§ !UC§ "j@"f§ "dDО "@U§ #j@#f§ #dEО #@U§ $i@$f§ $dFО $@U§ %j@%f§ %dGО %@U§ &j@&f§ &h?О &@U§ 'i@'f§ 'dHО '@U§ (j@(f§ (dIО (@U§ )j@)f§ )dJО )@U§ *i@*f§ *dKО *@U§ +j@+f§ +dLО +@U§ ,j@,f§ ,dMО ,@U§ -i@-f§ -dNО -@U§ .j@.f§ .dOО .@U§ /j@/f§ /dPО /@UО 0VW§ 0[О 0YZ§ 1gA1S§ 1OQО 1@N§ 2@A2U§ 2O=О 2@U§ 3@A3U§ 3MRО 3@Uз,Њ|>>44444444444444*44>Ж@U‹‹Rя7ggџџџџD ZOЭЩ хu  dќЉёвMbP?_*+‚€%џСƒ„&ш?'ш?(№?)№?Ё"џџр?р?œ&œU>Ж@‹‹&&&я7ggџџџџD ўџџџўџџџ ўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџўџ р…ŸђљOhЋ‘+'Гй0МHP\x  œ ЈДфUITPeter Aylan-ParkerMicrosoft Excel@€8Юeв@W`wр”Э@lk%Елўџ еЭеœ.“—+,љЎ0ф PXp x€ˆ ˜ Сф91бЧЩЋ Workback ScheduleSheet3  Worksheetsўџ џџџџ РF Microsoft Excel 2003 WorksheetBiff8Excel.Sheet.8є9ВqCompObjџџџџџџџџџџџџ lџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ