91亚色 courses are supported by the . ONCE is designed to allow students to complete the evaluation form online. During the evaluation period, ONCE sends email communications and reminders to students to complete their evaluations.
ONCE is available for both the Undergraduate and Graduate courses.
Instructors have direct access to their course result reports as soon the final grades are released to students. ONCE will be used going forward and simultaneously supports online and in-person instructions. For more details see the 91亚色 Sustainability Strategy.
Note: For ONCE staff training and access information, please scroll to the bottom of this page.
Important Timelines
Terms: Fall, Winter, Summer and Year
| Process Phase | Timing |
|---|---|
| Course evaluation period for students | F term: November 17, 2025 - December 3, 2025 W and Y terms: March 23, 2026 - April 07, 2026 S1 term: June 01, 2026 - June 15, 2026 S2 and SU terms: July 20, 2026 - August 05, 2026 |
| ONCE link & confirm deadline | F term: November 14, 2025 W and Y terms: March 20, 2026 S1 term: May 29, 2026 S2 and SU terms: July 17, 2026 |
| Results for ONCE available | F term: January 15th W and Y terms: May 15th S terms: September 15th |
Protocols for Instructors
- Instructors are encouraged to communicate the importance of course evaluations with students ahead of the scheduled timelines.
- Setting a day and time or a synchronous session to conduct online course evaluations for each of your courses is one of the most effective ways to note the importance of evaluations; it is also one of the key metrics, to high response rates. Completion of online evaluations can be facilitated by requesting that students access their smart devices or laptops to complete them.
- Access to ONCE is via a Passport 91亚色 account. The best supported browser is Safari and Chrome.
- Online Course evaluation results/reports via the ONCE system are available to instructors after the official grades have been submitted and released to students.
Protocols for Students
- Students are directed to complete their online course evaluation from the .
- Students can access the system with their student Passport 91亚色 Account where they will find a list of their registered courses.
- They will follow the hyperlink to access the questionnaire.
- The evaluation is confidential and anonymous.
Process
Action for School/Department Staff Designate: Your designate will link and confirm your courses prior to the evaluation period start date. Note: For multiple course listing pages, each and every course listing page will need to be separately linked and confirmed.
Please ensure you inform the designate in advance of your participation. Please note only undergraduate courses automatically deliver the university鈥檚 Core Institutional Questions (CIQs), graduate Courses do not have CIQ鈥檚.
The LA&PS Faculty Course Evaluation is listed in ONCE as: **AP Standard Course Evaluation with CIQ's - USE THIS ONE**
If your department/school has its own custom evaluation, then this is the one you should be linking to instead of the AP Standard. Please confirm with your administrative coordinator or UPD.
Non-Harmonized Terms
For courses in non-harmonized terms that would like to use ONCE to set up custom evaluation dates, please email esohelp@yorku.ca with your course information as soon as possible, and our eServices staff will set up the term in ONCE. Program staff will continue to link and confirm after the initial set up. Non-Harmonized terms are as follows:
- Fall: (GS) E1, FA, FB
- Winter: WS
- Summer: I1, I2, I3, J1, J2, J3, S3, D2, OA, OB, OC, OD, OE, G1, G2, C1, C2, C4.
NOTE:聽For all courses running custom evaluation timelines, program staff or instructors must send a communication via email or eClass directing students to the 聽website to ensure they know how to complete them. UIT only sends communications for harmonized terms. You may use the sample email provided under Resources.
Graduate Courses
In addition to non-harmonized courses, if you have any graduate studies courses scheduled in harmonized terms, but require custom course evaluation dates, please email esohelp@yorku.ca with the course information and timelines needed. Please link and confirm the evaluation as usual, even prior to your request.
ONCE Online Staff Training
There is a ONCE eLearning training course for program staff and instructors.
The course is posted on YU Learn and requires logging in with a Passport 91亚色 Account.
1. on YU Learn
2. After registering, you can access the course site via your page.
Resources
- The Benefits of Online Course Evaluations (PDF)
- How to Link and Confirm Course Evaluations (PDF)
- How to Generate Course Evaluations Reports (PDF)
- Teaching Commons
- Course Evaluation Reminder Email Sample (PDF)
Support
Email support by topic:
- For ONCE Online Course evaluation staff access and system questions: askit@yorku.ca
- For LA&PS related course questions: esohelp@yorku.ca
- For ONCE Moodle Course inquiries: LDTech@yorku.ca